Privacy Policy

1. Introduction

Jash Data Sciences Pvt. Ltd. (“we,” “us,” or “our”) operates the website located at https://www.jashds.com (the “website”) and offers data science, data engineering, artificial intelligence, software development, and related technology services (the “services”). We respect your privacy and are committed to handling personal information responsibly and transparently.

This Privacy Policy explains what personal information we collect through the website and through related communications, how we use and disclose it, how long we keep it, and the choices and rights available to you. Please read it carefully. If you do not agree with its terms, please do not use the website.

2. Scope of This Policy

This Privacy Policy applies to personal information we collect from:

• visitors to the website;
• individuals who contact us through the website, by email, or by telephone;
• prospective customers, business contacts, and partners who communicate with us about our services; and
• individuals who apply for employment or other opportunities with us through the website.

This Policy does not apply to:

• information that we process on behalf of our customers when delivering services or operating customer-specific solutions. In those cases, we act on the customer’s instructions and under our agreement with that customer, and the customer’s own privacy notice governs the processing. If you believe we hold your information on behalf of one of our customers, please contact that customer directly;
• websites, platforms, or services operated by third parties, including those reached through links on the website; or
• information relating to our employees and contractors, which is governed by separate notices.

3. Information You Provide to Us

You may choose to give us personal information directly. Depending on how you interact with us, this may include:

• Contact form information. When you complete the “Contact Us” form, we collect your first and last name, email address, company name, and the project details or message you enter.
• Direct communications. If you email or telephone us, we collect your contact details, the content of your communication, and any other information you choose to share, such as your job title or business needs.
• Business inquiries. Information you provide when you ask about our services, request a proposal, discuss a project, or explore a partnership or staff augmentation arrangement.
• Job applications. When you apply for a position advertised on our Careers page, we collect the information requested in the application form, which may include your name, contact details, employment and education history, skills, and any documents you submit (such as a résumé). Application forms may be hosted by a third-party form provider.
• Social media interactions. If you contact us or interact with us through our social media pages, we may receive the information you make available to us, subject to the settings and policies of the relevant platform.

Please provide only the information needed for your inquiry. We do not ask you to submit sensitive information (such as government identification numbers, financial account details, or health information) through the website.

4. Information We Collect Automatically

When you visit the website, certain information is collected automatically through your browser or device and through the platform on which the website is built and hosted. This may include:

• Device and technical information: IP address, browser type and version, operating system, device type, language settings, and approximate location derived from your IP address.
• Usage information: pages viewed, links clicked, referring and exit pages, date and time of visits, time spent on pages, and similar interaction data.
• Diagnostic information: error logs and performance data that help us keep the website secure and functioning.

5. Cookies and Similar Tracking Technologies

Cookies are small text files placed on your device when you visit a website. Similar technologies, such as pixels and local storage, serve comparable purposes. Our website and the platform that supports it may use these technologies to:

• enable core functionality, such as loading pages correctly and maintaining security;
• remember your preferences; and
• understand how visitors use the website so that we can improve it.

You can control cookies through your browser settings, including by blocking or deleting them. Some features of the website may not work properly if you disable certain cookies. Where required by law, we will request your consent before using cookies that are not strictly necessary.

6. Why We Collect Your Information

We collect personal information so that we can:

• respond to your questions and requests;
• understand your business needs and prepare relevant proposals or services;
• operate, secure, and improve the website;
• evaluate job applicants and manage our recruitment process;
• communicate with you about our services where permitted by law; and
• comply with legal obligations and protect our legal rights.

7. How We Use Your Information

We use personal information for the following purposes:

• Responding to inquiries. To reply to contact form submissions, emails, and calls, and to arrange meetings or discussions about our services.
• Providing and managing services. To negotiate, enter into, and perform agreements with customers and partners, and to manage our business relationships.
• Website operation and improvement. To ensure that the website is presented effectively, to analyze usage, to troubleshoot problems, and to develop new content and features.
• Recruitment. To assess applications, communicate with candidates, and make hiring decisions.
• Security and fraud prevention. To detect, prevent, and respond to security incidents, misuse, and other unlawful activity.
• Communications and marketing. To send you information about our services, events, or insights that we believe may interest you, subject to the choices described in Section 16.
• Legal and compliance purposes. To comply with applicable laws, enforce our terms, and establish, exercise, or defend legal claims.

We may also aggregate or de-identify information so that it no longer identifies you, and use that information for analysis and business planning.

8. Legal Bases for Processing Personal Data

Where the General Data Protection Regulation (GDPR), the UK GDPR, or a similar law requires us to identify a legal basis for processing, we rely on the following:

• Consent — for example, where we place non-essential cookies or send certain marketing communications. You may withdraw consent at any time.
• Performance of a contract or steps before entering a contract — where processing is necessary to respond to your request for our services or to fulfil an agreement with you.
• Legitimate interests — for purposes such as operating and securing the website, understanding how it is used, developing our business, and communicating with business contacts, provided these interests are not overridden by your rights and interests.
• Legal obligation — where processing is required to comply with applicable law.

In India, we process personal data in accordance with the Digital Personal Data Protection Act, 2023 and its rules, relying on your consent or on the other lawful grounds the Act permits, as described in Section 18.

9. How We Share or Disclose Your Information

We do not disclose your personal information except as described below.

• Service providers. We use third-party providers that help us operate our business, such as website hosting and building platforms, form and email providers, communication and collaboration tools, and IT support. They may process personal information only on our behalf and for the purposes we specify, and are expected to protect it appropriately.
• Affiliates and professional advisers. We may share information with our affiliated entities, and with legal, financial, audit, and other professional advisers, where needed for legitimate business purposes.
• Business transfers. If we are involved in a merger, acquisition, financing, reorganization, or sale of all or part of our business or assets, personal information may be disclosed or transferred as part of that transaction.
• Legal requirements and protection. We may disclose information where we believe it is required by law, regulation, court order, or governmental request, or where necessary to enforce our agreements or to protect the rights, property, or safety of us, our customers, or others.
• With your consent. We may share information in other ways where you have asked us to or have given your consent.

10. Third-Party Services and External Links

The website may contain links to third-party websites, including social media pages, partner or technology-provider sites, and application forms hosted by external providers. We do not control these third parties and are not responsible for their content or privacy practices. Their handling of your information is governed by their own privacy policies, which we encourage you to review before providing any information.

11. International Data Transfers

We are based in India, and our service providers and customers may be located in other countries. As a result, your personal information may be transferred to, stored in, and processed in countries other than your own, including countries whose data protection laws differ from those in your location.

Where required by applicable law, we take steps to ensure that transfers are made subject to appropriate safeguards, such as contractual protections, or another lawful transfer mechanism recognized under the law that applies to you.

12. Data Security and Safeguarding

We use reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, loss, misuse, alteration, and disclosure. We also limit access to personal information to personnel and service providers who need it for the purposes described in this Policy.

No method of transmission over the internet or method of electronic storage is completely secure, so we cannot guarantee absolute security. If you believe your interaction with us is no longer secure, please contact us using the details in Section 25. Where required by law, we will notify affected individuals and authorities of a personal data breach.

13. Data Retention

We keep personal information only for as long as it is reasonably necessary for the purposes for which it was collected, including to satisfy legal, accounting, or reporting requirements, resolve disputes, and enforce our agreements. As a general guide:

• Inquiries and business communications: retained for as long as needed to respond and manage the resulting relationship, and thereafter for 90 days.
• Job applications: retained for the duration of the recruitment process and thereafter for 90 days or more, unless you ask us to delete them sooner or we are required to keep them longer.
• Website technical and usage data: retained for the periods applied by our website platform and tools, or for as long as needed for analysis and security.

When personal information is no longer needed, we delete it or de-identify it, unless the law requires or permits us to keep it.

14. Your Privacy Rights

Depending on where you live and the law that applies, you may have some or all of the following rights regarding your personal information:

• Access — to confirm whether we process your personal information and obtain a copy or summary of it.
• Correction — to have inaccurate or incomplete information corrected or updated.
• Deletion or erasure — to request that we delete your personal information.
• Restriction — to request that we limit how we use your information.
• Objection — to object to certain processing, including processing for direct marketing.
• Portability — to receive certain information in a structured, commonly used format, or have it transmitted to another organization where applicable.
• Withdrawal of consent — to withdraw consent at any time where processing is based on consent, without affecting processing already carried out.
• Complaint — to raise a concern with us or with the relevant data protection authority.

These rights are not absolute and may be subject to exceptions under applicable law. Region-specific information appears in Sections 18 to 23.

15. How to Access, Correct, Delete, or Restrict Your Personal Information

To exercise any of your rights, please send a request to contact@jashds.com, or write to us at the address in Section 25. Please tell us who you are, the right you wish to exercise, and enough detail for us to locate your information.

• Identity verification. To protect your information, we may ask you to provide details that allow us to match your request to information we hold, or to confirm your identity in another reasonable way. We may decline a request if we cannot verify your identity with reasonable confidence.
• Authorized agents. Where permitted by law, you may submit a request through an authorized agent. We may require written authorization from you and may still need to verify your identity directly with you.
• Timing. We will respond within the period required by applicable law. If we need more time or cannot fully comply, we will explain why.
• Fees. We do not ordinarily charge a fee, but may do so, where the law allows, for requests that are manifestly unfounded or excessive.

If we process your information on behalf of a customer, we will refer your request to that customer where appropriate.

You may also limit data collection by choosing not to complete optional fields on our forms, by adjusting your browser’s cookie settings, or by contacting us to update choices you have previously made.

16. Marketing Communications and Opt-Out Options

With your consent or where otherwise permitted by law, we may send you emails or other communications about our services, events, and updates. You can opt out at any time by using the unsubscribe link in any marketing email or by contacting us at the address in Section 25. If you opt out of marketing, we may still send you non-promotional messages, such as responses to your inquiries or messages about an existing business relationship.

17. Children’s Privacy

The website and our services are intended for businesses and professionals and are not directed to children. We do not knowingly collect personal information from children under 13 (or under the higher age set by local law, such as 16 in some European countries, or 18 under India’s Digital Personal Data Protection Act, 2023, which requires verifiable parental consent for children’s data). If you believe a child has given us personal information, please contact us and we will take reasonable steps to delete it.

18. Notice for Individuals in India

We are established in India and process personal data in line with applicable Indian law, including the Information Technology Act, 2000 and its rules and, as it takes effect, the Digital Personal Data Protection Act, 2023 and its rules (the “DPDP Act”). Where the DPDP Act applies, you may, subject to its terms:

• obtain a summary of the personal data we process about you and the processing activities involved;
• request correction, completion, updating, or erasure of your personal data;
• withdraw your consent to processing at any time;
• access readily available grievance redressal mechanisms; and
• nominate another individual to exercise your rights in the event of your death or incapacity.

To raise a grievance, please contact our Grievance Officer at contact@jashds.com. We will address your grievance within the period required by law. If you remain dissatisfied, you may approach the Data Protection Board of India once it is operational and where the law allows.

19. European Economic Area, United Kingdom, and Other Applicable Data Protection Rights

If you are located in the European Economic Area (EEA), the United Kingdom, or another jurisdiction with comparable data protection laws, you may have the rights described in Section 14, and our processing is based on the legal bases described in Section 8.

• Controller. For personal data collected through the website, Jash Data Sciences Pvt. Ltd. is the controller.
• Transfers. Where we transfer personal data from the EEA or UK to countries without an adequacy decision, we rely on appropriate safeguards such as standard contractual clauses or other mechanisms permitted by law.
• Complaints. You may lodge a complaint with your local supervisory authority, such as the Information Commissioner’s Office in the United Kingdom or the data protection authority in your EU Member State. We encourage you to contact us first so we can try to resolve your concern.

Our processing of the website data described in this Policy is not intended to involve automated decision-making that produces legal or similarly significant effects on you.

20. Supplemental Privacy Notice for California Residents

This notice supplements the rest of this Policy and applies to California residents to the extent the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act (the “CCPA”), applies to us. It does not apply to personal information we process as a service provider on behalf of our customers, or to information of our employees, which is covered by separate notices.

20.1 Personal Information We Collect and Why

In the 12 months before this notice’s effective date, we have collected the following categories of personal information, which we use and disclose for the business and commercial purposes listed:

• Identifiers (name, email address, phone number, company, IP address, online identifiers) — collected from you and from your device. Used to respond to inquiries, operate and secure the website, communicate with you, and evaluate applications. Disclosed to service providers and professional advisers.
• Professional or employment-related information (job title, employer, and, for applicants, résumé details and work history) — collected from you. Used for business communications and recruitment. Disclosed to service providers.
• Education information (for applicants, where you provide it) — collected from you. Used for recruitment. Disclosed to service providers.
• Internet or other electronic network activity (pages viewed, interactions, browser and device data) — collected automatically. Used to operate, secure, and improve the website. Disclosed to service providers such as our website platform.
• Geolocation data (approximate location from IP address) — collected automatically. Used for website operation and analysis.
• Other information you provide in free-text fields or communications.

20.2 Sources

We obtain personal information directly from you, automatically through your use of the website, and from service providers that support the website.

20.3 Business or Commercial Purposes

We use personal information for the purposes described in Section 7, including providing and managing our services, operating and securing the website, detecting and preventing fraud and security incidents, debugging, improving our services, internal research, recruitment, and legal compliance.

20.4 Categories of Third Parties to Whom We Disclose Information

We disclose personal information for business purposes to service providers (such as website hosting, forms, email, and IT providers), professional advisers, affiliates, and, where required by law, government or regulatory authorities.

20.5 Your California Rights

Subject to exceptions in the CCPA, California residents may request that we:

• disclose the categories and specific pieces of personal information we have collected about them, the sources, the purposes, and the categories of third parties to whom we disclose it;
• delete personal information we hold about them;
• correct inaccurate personal information;
• opt out of the sale or sharing of their personal information, if applicable; and
• limit the use of sensitive personal information, if applicable.

You also have the right not to receive discriminatory treatment for exercising these rights.

20.6 How to Submit a Request; Verification; Authorized Agents

You may submit a request by emailing contact@jashds.com, or by writing to the address in Section 25. We will verify your identity by matching information you provide with information we already hold, and may request additional details where needed. You may designate an authorized agent to submit a request on your behalf; we may require proof of the agent’s authorization and may ask you to confirm your identity directly. If we deny a request, we will explain the reason, and you may appeal by replying to our response.

20.7 Retention

We retain each category of personal information for the periods described in Section 13.

21. Global Privacy Control

Some browsers and extensions can send an opt-out preference signal, such as Global Privacy Control (GPC), which communicates your choice not to have your personal information sold or shared.

22. California Shine the Light Law

California Civil Code Section 1798.83 permits California residents to request information about the disclosure of personal information to third parties for their direct marketing purposes. You may contact us using the details in Section 25 with any related questions.

23. Sensitive Personal Information

We do not intentionally collect sensitive personal information (as defined under the CCPA, GDPR, or similar laws) through the website, and we ask that you do not submit it. If you voluntarily include sensitive information in a message or application, we will use it only to respond to you or evaluate your application, and not to infer characteristics about you. We do not use or disclose sensitive personal information for purposes that would give rise to a right to limit its use under the CCPA.

24. Updates to This Privacy Policy

We may update this Policy from time to time to reflect changes in our practices, technology, or legal requirements. The updated version will be posted on this page with a revised “Last Updated” date. If we make material changes, we will provide additional notice where required by law, such as by posting a prominent notice on the website or contacting you by email. We encourage you to review this page periodically.

25. Contact Information

If you have questions about this Privacy Policy, wish to exercise your rights, or want to raise a concern, please contact us: